Terms & Conditions
All the important information that keeps everything on the up and up:
In an effort to help keep our vehicles in great condition, we do not allow for pets or smoking in them.
B. Cancellation Policy / No shows / Early Returns: Please notify us as soon as your plans may change so that someone else may enjoy a VW camping adventure trip in your place. Renters will receive a 75% refund if they cancel up to a week before pickup. If cancelled less than a week before pickup, Renters will receive a 50% refund for any remaining days. More details on the cancellation policy can be found on www.outdoorsy.co
Early returns & Late pick ups do not qualify for a refund of charges - so enjoy your entire adventure.
C. Payments: Payment can made with MasterCard, Visa, American Express, Discover, JCB, Diners Club through the Outdoorsy.co website. Sorry, personal checks are not accepted
D. Vehicle Pickup and Return: Rentals are based on a 24 hr rental period. Vehicles are available for pick up and drop off, by appointment, from 9 AM to 4 PM on most days. We ask that you give us a specific pick up and drop off time and to call if you are going to be late. A $25 per hr fee will be charged for each hour past the scheduled drop off time. If you pick up the vehicle at noon, then please return it by noon on your final day in Corvallis, Oregon.
The vehicle needs to be returned with a full gas tank. PREMIUM gas is required.
E. Security Deposit: A credit is card is required for rental. A security deposit of $1,000 will be held on your credit card 2 days prior to pick up. It is fully refundable less any damage, repairs, loss of equipment/gear, excessive cleaning, refueling, extra hourly fees, etc.. The vehicle should be returned reasonably clean, without stains on carpet or upholstery. We supply a very clean van and expect the van to come back in a similar manner. If excessive cleaning is required to get the Volkswagen van back on the road, a $75 fee will be applied against the security deposit. Please take advantage of the included cleaning supplies throughout your trip to keep your living and driving spaces tidy, and drive carefully. The security deposit will be returned 48 hours after the end of your trip (minus any possible fees). Please see further details at Outdoorsy.com
G. Mileage allowance: The rental rate includes 125 miles of travel per day. Travel above 125 per day is subject to a charge of $0.30 cents per mile. Extra mileage is calculated and paid for after the van is returned.
H. Driving License / Driving Age: All drivers must possess a driver license valid for the entire rental period. An international driver license is recommended for all foreign tourists. Minimum age to rent is 25. Drivers other than the individuals listed on the rental agreement are not authorized to drive the vehicle - with a maximum of 2 drivers. All authorized drivers must appear in person and must present a valid driver's licenses at the time of vehicle pick up. We will be securing photocopied images of driver licenses at the time of rental.
I. Travel Restricted Areas: Driving on unpaved roads and ‘off road’ areas is prohibited. Renter is liable for all damages to vehicle, towing charges and other expenses as a result of a breakdown associated with operating in these areas.
Travel into Canada is permitted with written authorization. Travel is limited to Oregon, Washington, Idaho, Northern California. The entire security deposit will be forfeited by Renter if there is evidence of travel to outside of these areas. Feel free to ask us if you have unique travel situation that we may be able to address or help with.
J. Restrictions: Smoking is prohibited inside the vehicles. We do not allow pets in our vehicles. Evidence of smoking or transporting pets in the vehicle will result in a $250 fee. Towing of anything is prohibited at all times. Sitting or standing on roof of vehicle is also prohibited.
K. Fuel: The fuel tank will be full at the time of pickup and must to be returned full. Always re-fill with PREMIUM grade (91+ octane) fuel. Drop-off refueling will be charged against your security deposit at a rate of $10/gallon.
L. Driving Fines/tolls: The renter is responsible for any tolls, parking tickets or traffic fines that are incurred while driving theOregon VW camper van. We reserve the right to charge the renter for any of these incurred fine/fees, and will include an additional administration fee of up to $100 per fine to cover the administrative cost of processing.
M. Windshield and Wheel / Tire Damage: Eurovan windshield damage is the responsibility of the renter / driver. Make sure to note prior damage. Damage to Eurovan tires and wheels, and the cost of replacement of tires and wheels are also the responsibility of the renter.
N. Breakdowns and Accidents: If you experience a mechanical breakdown or are involved in an accident, we require that you contact us immediately and let us help to take care of the situation. We will work with you to figure out the best solution to help to continue your trip. Failure to contact us and to either keep driving or fix the vehicle yourself may result in a loss of the security deposit. Please understand that breakdowns more than 100 miles away will require greater patience, teamwork, and creativity to solve.
If you are involved in a collision, get the drivers license number and insurance information from all other persons involved. Never admit fault. See that a police report is made if there is an injury or if damages exceed $500.00. Call us as soon as you are safe so we can assist you.
Remember, Renter is responsible for any damages caused/incurred during the rental period - so make sure to understand your insurance coverage prior to heading out on the open road.